There are quite a few cloud-to-cloud backup options for Workspace, but backing up personal Google accounts to the cloud seemed to have gone away when Backupify went up-market into the Office 365, Workspace, and Salesforce realms. But, which one is best for you? Let's look at the top cloud storage options. In each of these cases, you're essentially moving one cloud email store to another email store, so if you want something that you can physically control, let's go on to the next strategy.įree and cheap personal and small business cloud storage services are everywhere. There are a bunch of great rules that link Gmail to storage services like Dropbox, and you can use to back up all your messages or just incoming attachments to services like Dropbox. While this approach isn't strictly forwarding, it's another on-the-fly approach that provides a backup as your mail comes in. IFTTT to Dropbox (or Google Drive or OneNote, etc)
Tapping it drops the message right into Evernote. This add-on adds the familiar green elephant to your message interface.
Save emails from Gmail to EvernoteĮvernote now has an Evernote for Gmail add-in that allows you to save emails from Gmail to Evernote. This is a variation on the Gmail forwarding filter, in that you'd still use Gmail to forward everything, but this time to the Evernote-provided email address. Forward to EvernoteĮach Evernote account comes with a special email address that you can use to mail things directly into your Evernote archive. You could also send mail for a private domain to an SMTP server, but use another service (whether Office 365 or something free, like ) as a backup destination. My domain was set to an SMTP server running at my hosting company, and I had a server-side rule that sent every email message both to Exchange and to Gmail. SMTP server forwarding rulesįor the longest time, I used Exchange and Outlook as my email environment and Gmail as by incoming mail backup. The disadvantage of this, speaking personally, is only one of my many email addresses is archived using this method, and no mail I send is stored. First, I keep a copy in a second Google account and, for $5 per month, I get pretty good support from Google. My company-related email comes into the Workspace account, a filter is applied, and that email is sent on its way to my main Gmail account. One easy way I grab all incoming mail to my corporate domain is using a Workspace account. Set it to forward all your email to another email account on some other service. The very easiest of these mechanisms is to set up a filter in Gmail. Those considerations aside, it's a way to go. Gmail doesn't have an "on send" filter.įinally, there are many security issues involved with sending email messages to other sources, often in open and unencrypted text format.
Second, while incoming mail can be preserved in another storage mechanism, none of your outgoing email messages will be archived. Even though Gmail is the consumer offering, so many of us use Gmail as our hub for all things, that it makes sense to discuss Gmail on its own merits. In this article (and its accompanying gallery), I will discuss a number of excellent approaches for backing up your Gmail data.īy the way, I'm distinguishing Gmail from Workspace (formerly known as G Suite), because there are a wide range of Workspace solutions. Many of us have years of mission-critical business and personal history in our Gmail archives, and it's a good idea to have a plan for making regular backups.
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Many of you asked the one question that did have me a bit bothered: How to do backups of a Gmail account? While Google has a strong track record of managing data, the fact remains that accounts could be hacked, and the possibility does exist that someone could get locked out of a Gmail account. Some are even free, but beware of the upsells. You have plenty of choices for keeping your data safe from disasters, with options to save to local drives or the cloud.
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